Start Your Global Career: Executive Assistant to the CEO with Visa Sponsorship in Miami, FL

Are you exploring visa sponsorship jobs in Miami, FL? This role at Neon Flux is designed to
fast-track your international career in 2025—complete with full work visa support and relocation guidance.

About the Hiring Company: Neon Flux

Neon Flux is a global leader in its industry, committed to diversity and the professional growth of international staff.
In 2025, we’re actively sponsoring visas for qualified candidates to join our team in Miami, FL.

• Inclusive, multicultural environment
• Comprehensive onboarding for global hires
• Flexible remote or hybrid models

Job Description: What You’ll Do

Job Title: Executive Assistant to the CEO
Location: On-Site | Magic City Innovation District, Miami, FL
Compensation: $80,000-$100,000 Base + Performance Bonus (Tied to CEO Bonus)
Schedule: Monday-Friday (Availability 7 Days a Week for Urgent Needs)

About the Role

We are hiring a world-class Executive Assistant to support the CEO of multiple companies — including a high-growth SaaS platform and a nationally recognized marketing agency headquartered in Miami. This is a fast-paced, executive-level position with exposure to global brands, billion-dollar clients, and top-tier events.

This is a full-time, on-site role at our Magic City warehouse office. You will serve as the CEO’s right hand, overseeing daily priorities, internal operations, and high-profile client interactions. Polished communication, high energy, and absolute discretion are non-negotiable.

Ideal Candidate Profile

This role is an excellent fit for someone with a background in luxury hospitality, event management, or private client services who is looking to transition into a high-performance business environment. If you’re used to long hours, high expectations, and delivering excellence with poise — you’ll thrive in this role.

Key Responsibilities

Executive & Administrative Support

* Manage CEO’s to-do list, calendar, and daily priorities

* Draft and send professional communications on behalf of the CEO

* Coordinate meetings with clients, vendors, and internal teams

* Ensure action items are followed through across departments

Office Operations

* Serve as executive receptionist for all visitors and VIP clients

* Handle mail scanning and routing to appropriate teams

* Maintain and reorder office, kitchen, and cleaning supplies

* Oversee maintenance vendors, tech staff, and general office upkeep

Hospitality & Event Logistics

* Coordinate catering, travel, and hospitality for visiting clients and employees

* Support execution of major brand events (e.g. TikTok, CPG brand activations)

* Run occasional local errands (requires reliable personal vehicle)

Productivity & Workflow Optimization

* Use internal tools (e.g., ChatGPT, Notion, Slack, Google Workspace)

* Keep digital records, SOPs, and trackers organized and updated

* Proactively identify ways to streamline executive operations

Qualifications

* 5+ years experience supporting C-level executives or equivalent

* Experience in hospitality, luxury service, or concierge environments is highly valued

* Exceptional written and verbal English — grammar, tone, and professionalism must be flawless

* Strong tech fluency and ability to learn new systems quickly

* Must have a reliable vehicle and valid driver’s license

* Must dress professionally every day and maintain executive presence

* Willing to work long hours and be available 7 days a week for urgent matters

* Must live in Miami and be able to work in-office 5 days per week

Disqualifiers — Do Not Apply If You:

* Lack executive assistant or high-end service industry experience

* Are looking for remote, hybrid, or flexible scheduling

* Are not available beyond standard business hours when needed

* Cannot communicate fluently and professionally in English

* Are uncomfortable interfacing with high-profile individuals and public figures

* Do not live in Miami or have reliable transportation

What We Offer

* Competitive base salary: $80,000-$100,000 based on experience with room to grow

* Bonus structure tied to CEO’s performance

* Health insurance and full benefits package

* Quarterly wellness reimbursement (fitness, therapy, meditation, etc.)

* Exposure to major brands and business leaders across tech, beauty, and CPG

* Long-term growth potential within the CEO’s business portfolio

* Daily mentorship and proximity to executive decision-making

How to Apply

Submit your resume and a brief cover letter including:

* Your most relevant EA or hospitality experience and how it would relate

* A real example where you successfully anticipated a leader’s needs

* Why you’re uniquely qualified to support a fast-paced, high-stakes CEO role

* A professional photo of yourself in business attire

Requirements

Location

* Must live in Miami, FL and be available to work on-site 5 days per week at our Magic City office

Experience

* Minimum 5 years supporting C-level executives or equivalent high-performance operational roles
* Experience in luxury hospitality, concierge, or event production is strongly preferred

Communication Skills

* Fluent in English — both spoken and written
* Must demonstrate perfect grammar, spelling, and business tone in communications

Professional Presence

* Must dress professionally and present executive-level polish every day
* Comfortable representing the CEO to VIPs, celebrities, and global clients

Availability & Work Ethic

* Willing to work long hours as needed
* Available 7 days a week by phone/text for urgent matters
* Strong follow-through and independent execution

Tech Fluency

* Proficient with digital tools such as:
* ChatGPT
* Slack
* Google Workspace
* Calendar & productivity software

* Quick to learn and adapt to new platforms

Transportation

* Must have a reliable personal vehicle
* Must hold a valid driver’s license
* Comfortable running errands or coordinating off-site logistics

Cultural & Role Fit

* Thrives in high-pressure, fast-paced environments
* Capable of managing sensitive and high-profile relationships with discretion
* Energetic, self-motivated, and proactive

Benefits

Benefits Overview

Competitive Compensation

* Base salary commensurate with experience
* Performance-based bonus tied directly to the CEO’s success

Health & Wellness Support

* Full health insurance coverage, including medical, dental, and vision
* Quarterly wellness reimbursement for mental health, fitness, recovery, or other personal wellness services

Professional Development & Growth

* Direct mentorship from a high-performing CEO across multiple businesses
* Exposure to industry-leading brands, global influencers, and high-level dealmaking
* Opportunities to grow into senior operations, executive management, or Chief of Staff roles

Dynamic Work Environment

* On-site presence in a high-energy, design-forward office in Miami’s Magic City Innovation District
* Front-facing involvement with clients, brand partners, and strategic collaborators
* Fast-paced culture that values ownership, execution, and excellence

Brand & Industry Access

* Work directly with iconic global brands and high-profile public figures
* Build connections across marketing, SaaS, entertainment, and consumer products sectors

Lifestyle & Culture Perks

* Curated hospitality experiences for internal events and client visits
* Executive team dinners, brand activations, and influencer-hosted gatherings

Main Responsibilities

• Execute role-specific deliverables aligned with KPIs
• Collaborate across local and international teams
• Maintain compliance and accurate reporting
• Contribute to strategic business objectives

Ideal Candidate Profile

Basic Qualifications

• 1–3 years of relevant experience
• Fluent in written and spoken English
• Proficient with digital collaboration tools
• Willing to relocate or coordinate remotely

Preferred Attributes

• Experience in cross-border projects
• Strong communication and problem-solving skills
• Cultural adaptability and teamwork

Why Work in Miami, FL in 2025?

1. Clear work-visa pathways for skilled professionals
2. High demand for international talent
3. Excellent quality of life and social services
4. Safe, well-connected urban centers
5. Opportunities for permanent residency

Visa Sponsorship & Relocation Support

We provide end-to-end sponsorship assistance:

• Official support letter for visa applications
• Immigration paperwork guidance
• Travel and initial accommodation help
• Access to immigration experts

Package & Benefits

• Visa sponsorship and relocation package
• Competitive international remuneration
• Professional development and upskilling
• Potential path to permanent residency

How to Apply

Submit your application via the official portal below. Make sure your resume highlights global-ready skills and achievements.

APPLY FOR THIS JOB

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